Search experience

Find meetings through indexed Search, or use live calendar lookup in Glean Assistant and autonomous agents. Indexed meeting cards and summaries have different requirements from live lookup.

Rich meeting results

When a user searches for terms that match:

• A meeting title
• Transcript or Gemini notes content
• Attached documents referenced in a meeting invite

Glean can show a hero meeting card at the top of the results page, highlighting:

• The meeting title
• Key participants
• Linked documents
• Transcript snippets matching the query

This makes it easy to go from a question (“What did we decide for Gcal setup changes?”) to the exact meeting that contains the answer.

User's query matches a meeting transcript:

User's query matches a meeting title:

Operator search

Users can narrow calendar results with standard operators. Supported operators include (among others):

• app:googlecalendar — Restrict results to Google Calendar events
• updated: — Search based on the meeting start time (as “updated” field)
• type: — Filter by event type (currently a single event type is supported)
• organizer: — Filter by organizer
• participants: — Filter by invited participants
• before: / after: — Time-bounded search for meetings before or after a date/time

Example:

app:googlecalendar after:now organizer:"alex@company.com"

finds upcoming meetings organized by a specific user.

Meeting Summary agent

On the Glean home page, when the connector and transcripts are configured, past meetings show a sparkle icon. Clicking it opens the Meeting Summary agent, which:

• Summarizes the meeting
• Highlights explicit action items
• Identifies key decision-makers and potential experts
• Surfaces related documents for follow-up work

This requires:

• Google Calendar native indexing
• Available transcript or Gemini notes for that meeting

Calendar search tool for agents

Glean Assistant and autonomous agents can use live calendar lookup to search longer date ranges and accessible colleagues' calendars, team calendars, rooms, resources, subscribed calendars, and holiday calendars. These lookups require configured calendar access and the requesting user's source permissions, not an indexed copy of each event.

Legacy workflow agents can use the Calendar search step to retrieve events for later steps. They receive calendar lookup performance improvements, but not the expanded lookup capabilities.

Keep native indexing enabled for indexed Search, rich meeting cards, and the Meeting Summary agent. Live calendar lookup doesn't change the indexing requirements for those features.

For connection requirements, see Calendar Search Tools Setup. For example queries and workflow step configuration, see Calendar search.