OneDrive crawl restrictions

• Use Greenlist restrictions to allow crawling only for content that you specify.
• Use Redlist restrictions to prevent Glean from crawling content that you specify.

Restriction Type	Greenlist	Redlist	Details
Time-based Restrictions	❌	❌	Restrict crawling to include/exclude content created/modified/viewed after a certain date.
Identity-based Restrictions	✅	❌	Restrict crawling to include/exclude content created/modified/viewed by specific users or a specific group (plus public content).
Content-based Restrictions	❌	❌	Restrict crawling to include/exclude specific content, documents, messages, or objects.

Supported restrictions

Restriction	Greenlist	Redlist	Details
Entra ID Group	✅	❌	Restrict crawling to only drives owned by members of a specific Azure AD group (Product Access Group).

Limitations

• Cannot be applied in the Admin UI.
• Content owned by users not in the group will not be indexed, even if that content is shared with users who are in the group.
• The Object ID of the AD group must be provided, not the group name (e.g. 7c77a355-c78c-6362-a195-d2428d285107).

Apply restrictions

Method	Supported	Details
Admin UI	❌	Restrictions can be applied in the Admin UI under the connector settings.
Glean Support	✅	Restrictions can be applied by Glean support on request.

note

When contacting Glean Support to apply this restriction, use the following config key:

• Entra ID Group: productAccessGroupIds

OneNote

OneNote notebooks stored in OneDrive inherit the same crawling restrictions as OneDrive. Restrictions applied to a user's OneDrive also apply to their OneNote notebooks. For more information, see OneNote.