Collections are an easy way to organize related documents across all your tools and any URL from the web by a single topic. When you want to use Collections as a source of truth on a particular topic, you may want to restrict which teammates can edit contents of that Collection. Here’s how you can control who has edit access over a single Collection.

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Who Can Change Permissions

  1. Owners: Owners can add or remove other owners and editors, ensuring that the right people have the appropriate level of access.
    • The creator of a collection is automatically assigned as the Owner and has the ability to manage permissions.
    • The company’s overall Collection Moderator has Owner rights to all Collections by default.
  2. Editors: Editors can add or remove other editors from the Collection
Note: All Collections will always be viewable by the entire company. You can restrict any individual from viewing a specific Collection.

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How to Change Permissions

If you’re the an owner or editor of a Collection
  1. Open the Collection: Navigate to the collection for which you want to change permissions.
  2. Click the Share Button: Locate and click the Share button on the collection page. Share Button
  3. Manage Permissions: In the sharing settings, you can:
    • Add individual owners and editors.
    • Change the permission level of the entire company from editors to viewers.
    • Remove access for specific users or departments.
    Manage Permissions
  4. New permissions are auto-saved. Click ‘Done’ to exit.

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How Permissions on Child Collections Work

Child Collections (Collections created under a top parent Collection) automatically inherit the permissions of their parent Collection. This means:
  • Inherited Permissions: Any permissions set on the parent Collection will apply to the child Collection.
  • Adding Permissions: Owners and editors of the child Collection can add new editors or owners to the child collection.
  • Non-Removable Inherited Permissions: Inherited permissions cannot be removed from the child collection.
Child Collection Permissions
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