Simply stated: Glean provides the same search permissions enforcement as Google Drive with a small, notable exception for documents with public or domain access which are shared in a public collaboration channel. Image 1 If a particular Google document (document, spreadsheet, slide, etc) is set to “General access: Anyone with the link” OR Shared to your specific company domain, the doc will not be visible to Glean search users except in the following scenarios:
  1. The user has already accessed the document
  2. For files shared to your specific company domain: The option for “Can find in search results” is toggled to “On” Image 2
  3. The user is a member of a Slack channel where a link to the file was shared. This is optional and can be disabled.
  4. A link to the file has been pinned, and the user is part of the pin audience Image 3 If so, the user will be able to see the linked file in two ways: a. As a pinned item: If the user uses the exact query/keyword which matches that pin, they will see the pinned document in the search results, even if they have not visited the document before. Image 4 b. As an (unpinned) search result: If the query does not match exactly with the pin keyword and if the query contains a keyword that matches the document, the document will be visible in the search results as a normal (unpinned) result.