Overview
Glean’s Admin Audit Logs provide comprehensive visibility into administrative actions performed within your Glean instance. These logs serve as a critical tool for troubleshooting configuration issues, maintaining security compliance, and tracking changes made by both internal admins and Glean support staff.Troubleshoot Configuration Issues
Admin audit logs are essential for diagnosing and resolving configuration problems in your Glean deployment:Change History Tracking
Review chronological changes to identify when and what modifications were made to your configuration
Root Cause Analysis
Quickly identify the source of issues by correlating problems with recent configuration changes
Compliance Reporting
Generate reports for security audits, compliance reviews, and regulatory requirements
External Analysis
Import data into business intelligence tools or custom analytics platforms
Audit Log Features
Coverage
Data Source Configuration
Data Source Configuration
- Connector setup and modifications
- Failures during connector setup
- Connector creation and deletion
- Crawl schedule changes
System Configuration
System Configuration
- Feature enablement and disablement
- Global configuration changes
- Branding and customization changes
Advanced Search and Filtering
Efficiently locate specific audit entries using powerful search capabilities:- Time Range Filtering: Narrow down logs to specific dates or time periods
- User-Based Filtering: View actions by specific admins
- Action Type Filtering: Focus on particular types of changes (e.g., data source changes, global configuration changes)
- Keyword Search: Find logs containing specific configuration names or values
Use a combination of filters to quickly identify patterns or investigate specific incidents. For example, filter by “Past week” + “Admin” + “Failures” to review recent failures to setup triggered by an admin.
Export and Reporting
Export audit log data for external analysis, compliance reporting, and long-term record keeping:1
Access Export Feature
Navigate to Admin Console > Settings > Audit Logs
2
Apply Filters
Use the filtering options to select the specific logs you want to export
3
Export to CSV
Click the “Export to CSV” button to download your filtered audit log data
CSV exports include all available log fields including timestamps, user identities, action descriptions, affected resources, and change details.
Audit Log Retention
Default Retention Period
Glean maintains audit logs for a standard retention period to balance storage efficiency with administrative needs. The default retention period of 30 days ensures you have sufficient historical data for typical troubleshooting and compliance requirements.Custom Retention Periods
If your organization requires a longer audit log retention period for compliance, security, or operational reasons, contact your Glean representative to discuss custom retention options.
When to Consider Extended Retention
- Compliance Requirements: Regulatory or industry standards requiring longer data retention
- Security Investigations: Need for extended historical analysis capabilities
- Organizational Policies: Internal governance requiring longer audit trails
- Change Management: Extended rollback and analysis capabilities
How to Request Retention Changes
1
Assess Requirements
Determine your specific retention needs based on compliance, security, and operational requirements
2
Contact Glean
Reach out to your Glean Account Manager or file a ticket with Glean Support
3
Provide Details
Share your retention requirements, justification, and any compliance standards that apply
4
Implementation
Glean will work with you to implement the appropriate retention period for your needs
Security Considerations
- Restrict audit log access to appropriate admins only
- Regularly export logs for backup and compliance purposes
- Monitor for suspicious administrative activity patterns
- Maintain separate secure storage for exported audit data
Accessing Audit Logs
Navigate to Admin Console > Settings > Audit Logs to view, search, and export your audit log data.Access to audit logs requires appropriate administrative privileges. Contact your Glean admin if you need access to review audit log data.
For questions about audit log retention, custom compliance requirements, or advanced audit capabilities, contact your Glean Account Manager or file a ticket with Glean Support.